Payroll Procedures

Once you have commenced in your first role, you will be paid on a weekly basis (one week in arrears) directly into your bank account.

For this, you need to ensure that you have signed and returned your employment contract, advised us of your bank account details and faxed / posted your authorised timesheet to our Payroll department.

Other procedures for you to be aware of include:

1. Payment will be made to you via the BACS system, upon receipt of an authorised time sheet.

2. Timesheets should be received by Martin Ward Anderson Limited no later that midday on the Monday following the week of work. Timesheets can be faxed to Martin Ward Anderson Limited on 0870 889 5422 or posted to:

Payroll Department
Martin Ward Anderson Limited
3-7 William Street
Windsor
Berkshire SL4 1BB

Please note that payments may be delayed should timesheets not be received on time.

3. Funds will be remitted to your bank account 7 working days following the week worked. Payments may be delayed should timesheets not be received on time.

4. If you have a P45 please forward it to Martin Ward Anderson Limited with your assignment letter. If you do not have a P45 please complete and return the enclosed P46 form.

5. Martin Ward Anderson provides its temporary staff with access to an approved stakeholder pension scheme, the Scottish Equitable Stakeholder Scheme. In order to become eligible to contribute, you have to work through Martin Ward Anderson continuously for 3 months and be over 18 years of age. When you do meet these criteria, and if you are interested in taking part in the scheme, please contact our Independent Financial Advisers, Tenon Financial Services, by phoning 01753 754 600 or by e-mailing ebc@tenongroup.com. More information on the scheme can also be found at www.scoteq.co.uk.

Payroll procedures for contractors who have set up a UK Registered Ltd company

Some temporary and contract workers decide to establish and work through their own UK registered limited companies. You should remember that if you decide to work through this type of structure that your company will be entirely responsible for all taxation, National Insurance and legal matters.

If you do decide to go ahead with this, we recommend that you seek independent, professional advice regarding the set up and operation of such a company. This is particularly important in the light of the

Government's anti-tax avoidance legislation, IR35. For further information on IR35, visit the Inland Revenue website: www.inlandrevenue.gov.uk.

Click here to view more information about IR35.

Alternatively, please contact our international team at Martin Ward Anderson who will be happy to inform you of companies that specialise in accounting for contractors.

If you wish to be paid through your own UK registered limited company you will need to provide Martin Ward Anderson with the following:

• A Certificate of Incorporation
• Form 288a – Appointment of director
• Form 287 – Address of registered office
• Corporation tax registration form
• Limited company VAT registration certificate
• A signed Confirmation of Assignment letter
• A completed Consultancy Agreement which must be signed by yourself and Martin Ward Anderson Limited
• Employers Liability Insurance Certificate
• Company bank account details
• An official limited company invoice must be submitted with every Martin Ward Anderson timesheet no later than 12 midday on the Monday following the week of work to ensure prompt payment (dedicated timesheet fax: 0870 889 5422)

If you plan to change your limited company you must advise us in writing beforehand and state your reasons why.

Expenses
If the company you are working for agrees to cover your expenses, please submit them with your timesheets.These should be sent either using their expense claim form or on company headed paper. Both you and your Manager must sign all forms and all receipts must be attached.

Click here to download an expense sheet